Town Board Meeting Minutes, May 15, 2023

Posted on June 19, 2023 by Lorraine M.

Draft Regular Town Board Meeting Minutes Halcott Grange
May 15, 2023, 6:00 p.m.

Present: Town Supervisor Innes Kasanof, Council members Alan Reynolds, Judy DiBenedetto, Eric Fronckowiak, Samantha Bouton, Highway Superintendent Russell Bouton, Town Clerk Pattie Warfield, Deputy Clerk Ariel Bogert, LUC Chair Karen Rauter. Public: Shawn Penchoff, Scott Moroff, Ida Piperisova, Fred and Susan Herzog, Sheri Reynolds.

Call to order at 6:00 pm with the Pledge of Allegiance.

Approval of the minutes of the April 17, 2023, meeting: Motion to approve by Councilwoman Samantha Bouton, 2nd by Councilman Eric Fronckowiak, Councilman Judy DiBenedetto: aye, Councilman Alan Reynolds: aye, Supervisor Innes Kasanof: aye.

Highway Superintendent’s Report: (A) The Town finally received notice from the State as to what monies would be received for local road repairs: CHIPS: 57,990.50 PAVE NY: 13,292.32, Extreme Weather: 11,980.48, and Pave our Potholes: 8,861.55. (B) Peckham is scheduled to be here June 28th for road work. Superintendent Bouton has finished work on Townsend Hollow Rd and hopes to submit paperwork for an early reimbursement. Silas Lake is also slated for work and Superintendent Bouton; if possible, would like to improve the water drain-off on the hill on Kaftas Rd. To that end, the highway department would try to contract with someone who has an excavator equipped with a hammer drill necessary to get through the rock which is limiting the ability to correctly ditch the road. (C) The 10- wheeler needs repair, with work to be done on the cams and lifters. Superintendent Bouton hopes the work can be done without the need to pull the head. (D) The Highway Department is still looking to hire someone, Fred Herzog volunteered to investigate a Facebook account for Halcott and Shawn Penchoff asked if Greene Co. had a work force development group like Delaware Co. and offered to look into helping us via the Del. Co. work force group. (E) Councilman Alan Reynolds informed the Board that Cindy Bouton was using her car and time to help Superintendent Bouton move town equipment as well as with office duties. Councilman Reynolds asked the Board to consider hiring Cindy as a temporary assistant. Supervisor Kasanof asked Superintendent Bouton to figure out how many hours were needed and to inquire as to a salary amount for Cindy.

Voucher Vote: General Abstract #G0523 – 64 – 72 = $1,980.25. Highway Abstract #H0523 – 73 – 82 = $85,171.15. Motion to pay bills by Councilwoman Judy DiBenedetto, 2nd by Councilman Eric Fronckowiak, Councilman Alan Reynolds: aye, Councilwoman Samantha Bouton: aye.

Budget Officer’s Report: Supervisor Innes Kasanof presented the monthly finance report. Supervisor Kasanof reported that only 65,000.00 was budgeted for CHIPS money but the Town will receive close to 92,123.00 from the State for road repairs.

Town Clerk’s Report: Grange Rental/local: 50.00, Building Permits (2) 1@ 100.00, 1 @ 200.00. The Town collected and disbursed 350.00 for the month of April.

Other Business: (A) There will be a LUC meeting with Nan, Thursday June 8th at 7 pm, this will be a ZOOM meeting. At this time the Board will have a chance to go through the changes page by page. The public can listen in as well.
(B) Executive Session: At 6:46 p.m., the Board entered executive session. Motion to leave executive session at 7:06 p.m. by Councilwoman Judy DiBenedetto, 2nd by Councilwoman Samantha Bouton, Councilman Alan Reynolds: aye, Councilman Eric Fronckowiak: aye, Supervisor Innes Kasanof: aye.

Next Meeting: Regular Town Board Monthly Meeting June 19, 2023, 6:00 p.m.

Motion to Adjourn: Motion to Adjourn at 7:07 p.m. by Councilwoman Samantha Bouton, 2nd by Councilman Eric Fronckowiak, Councilman Alan Reynolds: aye, Councilwoman Judy DiBenedetto: aye, Supervisor Innes Kasanof: aye.

Agenda for June 19 Town Board Meeting; to be adjourned until June 26

Posted on June 12, 2023 by Lorraine M.

Dear Friends: The Land Use Code Update Committee met with the Town Board on Thursday, June 8 to present the work done so far on both the Land Use Code and the Halcott Comprehensive Plan. It was an excellent meeting in which not only the proposed changes were discussed, but also the timing of different events that need to happen before the Board can consider adoption of the updates. This is a lengthy process and will include a public hearing, a period for public comment and other steps regulated by the State.

The June 19th monthly meeting is the target date for the Town Board to discuss these proposed changes among ourselves. Linked below is the proposed update to the Comprehensive Plan that will be useful for this discussion. Two board members cannot make the June meeting and therefore the remaining Board members will meet briefly on June 19th to sign vouchers and then immediately to vote to adjourn the monthly meeting until the following Monday, June 26th. No other business will be done at this June 19th meeting.

Also linked below is the month’s financial report.

2022 Halcott Comprehensive Plan Update
May 2022 Financial Report

Town Board Minutes, April 17, 2023

Posted on May 14, 2023 by Lorraine M.

Draft Regular Town Board Meeting Minutes Halcott Grange
April 17, 2023, 6:00 pm

Present: Town Supervisor Innes Kasanof, Council members Alan Reynolds, Eric Fronckowiak, Samantha Bouton, Highway Superintendent Russell Bouton, Town Clerk Patricia Warfield, Deputy Clerk Ariel Bogert, Planning Board Chairwoman Nan Reynolds, LUC Chairwoman Karen Rauter. Public: Dave and Vicky Carpenter, Sean Penchoff, Sophia Randazzo, Ida Piperisova, Scott Moroff, Warren Reynolds. Absent: Councilwoman Judy DiBenedetto.

Call to order at 6:00 pm with the Pledge of Allegiance.

Annual Reports: Planning Board Chairwoman Nancy Reynolds presented the Planning Board annual report. The Planning Board had 3 minor subdivisions, 3 new home applications and 2 garage applications come before them in 2022. The Planning Board collected $200.00 in fees.

Approval of the minutes of the March 20, 2023, meeting: Motion to approve by Councilwoman Samantha Bouton, 2nd by Councilman Eric Fronckowiak, Councilman Alan Reynolds: aye, Supervisor Innes Kasanof: aye.

Highway Superintendent’s Report: (A) The new town truck is in and will be ready for pick up once the extended warranty actual cost to the town is squared away. The price should have been $5,655.00 but showed in the paperwork as final cost of $5,745.00. Supervisor Kasanof and Highway Superintendent Bouton will speak to the dealer about the discrepancy. Once the truck is picked up from the dealer, it will be taken to the body shop. (B) The Town has not heard from the State about the actual amount of CHIPS money to be received this year. Silas Lake will again be worked on, and the Highway Department will look to do 2 miles of Town roads. The Town will be able to purchase materials at last year’s bid price until May at which time the price will no doubt increase.

Voucher vote: General Abstract #G0423 – vouchers 57 – 60 = $812.32. Highway Abstract #H0423 – vouchers 61 – 63 = $356.88. Motion to pay bills by Councilwoman Samantha Bouton, 2nd by Councilman Eric Fronckowiak, Councilman Alan Reynolds: aye, Councilwoman Innes Kasanof: aye.

Budget Officer’s Report: (A) Finance Chair Innes Kasanof presented the monthly finance report. Clerk’s Report: Grange Rental/local: 50.00, Building Permit 1 @ 140.00, C/O search 1 @ 25.00. The

Town collected and disbursed $215.00 for the month of March.

Other Business: (A) LUC UPDATE: Town attorney Tal Rappleyea has been working on the LUC update, specifically, wording to be included in the Land Use Code which would allow for the Town to recover legal fees in cases of litigation. With this completed, Nan Stolzenburg can proceed with getting the draft ready to present at the next meeting. The draft will be without short term rental language for now as this is something the committee is still working on. Supervisor Kasanof will ask Attorney Rappleyea if he has any experience with Short Term Rentals and if so ask for his input as well. Nan will inform the board when the draft is ready, and a public hearing can be scheduled. (B) Fleischmanns Fire Company: The Village of Fleischmanns Fire Co. is looking to purchase a new fire truck and is in the process of scheduling a meeting to discuss the purchase. Clerk Pattie Warfield will look to attend the meeting for the Town.

Public: Warren Reynolds asked if there can be a public forum before the public hearing for public input or multiple public hearings. LUC Chair Karen Rauter explained that it is a requirement to give 30 days after the public hearing for the purpose of public input but would inquire further about the timing process.

Next Meeting: Regular Meeting May 15, 2023, 6:00 p.m.

Motion to Adjourn at 6:39 p.m. by Councilman Alan Reynolds, 2nd by Councilwoman Samantha Bouton, Councilman Eric Fronckowiak: aye, Supervisor Innes Kasanof: aye.